National Archives says agencies’ AI use does not automatically create federal records
New guidance from the National Archives and Records Administration outlines when agencies should preserve AI-related materials as federal records and notes there is no “one size fits all” approach to doing so.
The National Archives and Records Administration has issued new guidance on the use of artificial intelligence in federal agencies, clarifying that not all AI-generated materials are considered federal records. This distinction is important because federal records are subject to preservation and public access requirements. The guidance emphasizes that the creation of AI-generated materials does not automatically mean they must be preserved as records.
This guidance matters because it provides clarity for agencies navigating the rapidly evolving landscape of AI technology. As AI becomes more prevalent in government operations, understanding what constitutes a federal record is crucial for ensuring transparency and accountability. The guidance also acknowledges that there is no single approach to preserving AI-related materials, suggesting that agencies will need to adapt their record-keeping practices on a case-by-case basis.
Going forward, personnel in federal agencies should pay attention to how their departments implement this guidance and develop internal policies for managing AI-generated materials. It's also worth watching how this guidance evolves in response to emerging technologies and use cases. As AI continues to play a larger role in government operations, the National Archives and Records Administration may need to provide further clarification or updates on its policies for preserving and making accessible AI-related records.
Originally reported by govexec.com. PersonelNews adds analysis for government & civic readers.